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Effective Time Management for Busy People
By: Valerie Vauthey and Buzzy Gordon
Do you ever find yourself wishing there were more hours in the day, because there is “never enough time” to get everything done? Do you sometimes feel that you are juggling too many obligations over the course of a day?
At the same time, do you ever feel amazed at how some people seem to accomplish so much in the exact same amount of time allotted to us all?
Just as the fundamental key to becoming wealthy is proper money management (managing your earning, saving, investing and spending), the key to succeeding in accomplishing all the goals you have set for yourself is effective time management.
Recently, reporter John Stossel of ABC’s 20/20 television newsmagazine exploded the myth that Americans have less free time now than previous generations did. Once he learned how to manage his time better, he found he was able to write a book (Give Me a Break).
Surprisingly enough, however, perhaps the most important reason for learning to manage time more effectively is to safeguard one’s health.
Studies have shown that the frustration engendered by the difficulties in coping with our many daily interruptions – telephone calls, e-mails, unexpected visitors, unplanned meetings, sudden emergencies, etc. – leads to increased levels of stress. The effects of this stress can be gastric and digestive distress, as well as intense fatigue and exhaustion.
Moreover, brain research has found that stress-related fatigue is linked more to anxiety about NOT having completed what we wanted to complete than to the acute form of stress generated by crises that occasionally come up. Hence, the supreme importance of time management.
Managing Communications
You can cut down the amount of time wasted on the telephone by avoiding being placed on hold. If someone is unavailable right away, find out the best time to call back, or leave your number. If you need to make regular calls, try to schedule them in advance according to mutually agreed times.
If a receptionist, secretary or assistant answers your incoming calls, train them to screen calls and refer them to others. Have your staff take messages for you when you do not want to be disturbed, and try to delegate returning some of the phone calls to others.
If you take the call, let the caller know your time constraints. Always keep a pen and pad by the phone. If you get a call asking for information you don`t have immediately to hand, don`t look for it: arrange to call back later.
You can reduce cellphone interruptions by not giving the number out to too many people, and not including it on your business card or e-mail signature, unless it really is too difficult to reach you by other means.
Avoid taking business calls on your carphone. Any time you think you are saving by driv....[MORE]
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...C.; and Slocum, T. "Teaching Geography to High School Students with Academic Deficits.....Policy Implications of Research on School Time." The School Administrator 40/11.....1987 (ED 299 ...
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